Booking Management
Learn how to efficiently review, approve, modify, and manage vendor bookings through your admin dashboard and workflow tools.
Booking Dashboard Overview
Your booking management dashboard provides a centralized view of all booking activities, allowing you to quickly assess status, identify issues, and take necessary actions.
Key Dashboard Features
Real-time Statistics
Live booking metrics and revenue tracking.
- Booking status distribution
- Revenue progress vs. targets
- Space occupancy rates
- Payment completion rates
Priority Alerts
Notifications for items needing attention.
- Payment deadline approaching
- Missing documentation
- Booking modifications requested
- Cancellation requests
Advanced Filtering
Quick access to specific booking groups.
- Filter by event, date, or status
- Vendor category grouping
- Payment status sorting
- Custom saved filter sets
Reviewing Pending Bookings
Efficient review of pending bookings ensures quick vendor response times and optimal space allocation decisions.
Artisan Bakery Co.
Sarah Johnson • (555) 123-4567 • Food
Mountain Crafts LLC
Mike Thompson • (555) 987-6543 • Crafts
Green Garden Produce
Lisa Chen • (555) 456-7890 • Produce
Review Criteria Checklist
Vendor Eligibility
Verify vendor is approved, has current documentation, and meets event-specific requirements. Check for any outstanding issues from previous events.
Space Availability
Confirm requested space is available and appropriate for vendor type. Consider traffic flow and vendor category balance.
Payment Verification
Ensure payment amount is correct including all add-ons and fees. Verify payment method is valid and processing successfully.
Special Requirements
Review any special requests or accommodation needs. Confirm venue can support electricity, water, or other utility requests.
Approval/Rejection Process
Clear approval and rejection workflows help maintain consistency and ensure proper communication with vendors.
Booking Approval
Steps for approving vendor bookings.
- Instant Approval: Automated for returning vendors in good standing
- Standard Review: 24-48 hour review for new bookings
- Conditional Approval: Approved pending documentation
- Space Assignment: Confirm specific space allocation
Booking Rejection
Professional handling of declined bookings.
- Clear Reasoning: Specific explanation for rejection
- Alternative Options: Suggest different events or spaces
- Waitlist Placement: Option to join cancellation waitlist
- Appeal Process: Path for vendors to address concerns
Booking Modifications
Handling change requests efficiently.
- Space Changes: Subject to availability and fees
- Add-on Modifications: Deadline-based availability
- Payment Adjustments: Automatic recalculation
- Vendor Communication: Real-time status updates
Bulk Actions and Automation
Streamline booking management with bulk actions and automation tools that save time and reduce errors.
Automation Rules
Set up automatic booking processing.
- Auto-Approval: Returning vendors with good standing
- Payment Reminders: Scheduled email sequences
- Document Alerts: Expiration notifications
- Status Updates: Automatic progression based on actions
Reporting and Export
Data extraction for analysis and records.
- Booking Reports: Comprehensive booking data
- Financial Summaries: Revenue and payment tracking
- Vendor Lists: Contact and details export
- Space Utilization: Occupancy and popularity metrics
Communication Tools
Efficient vendor communication management.
- Bulk Messaging: Send updates to vendor groups
- Template Library: Pre-written message templates
- Notification Scheduling: Timed message delivery
- Response Tracking: Monitor vendor engagement